Accordingly, employers will be able to obtain a higher wage grant. Access The Furlough Letter Templates. Everyone is Feeling the Pain of COVID-19. It is currently unknown if and when this will come into force. It informs the employee that the Job Support Scheme has been postponed and, therefore, their unworked hours in November, and for as long as the extended JRS will be in place, or until business circumstances change, will be classed as furlough under the JRS. Template letters to confirm an employee's Shared Parental Leave (SPL). This letter should be sent to employees who had already agreed to be placed into the Job Support Scheme from 1 November 2020 and the employer wishes to put them on flexible furlough i.e. Organisations who have not yet started the process of Job Support Scheme (Closed) participation do not need this letter. it also explains the situations in which leave not taken as a result of furlough can be carried over into the next leave year. Template It also confirms that the period of homeworking will be kept under constant review. Self-Certification to Return to Work After COVID-19 Symptoms/Exposure Form; Discrimination and Accommodation Considerations ; 50-State Chart: Face Covering Requirements by State; Additional resources can be found in the sidebars at the right. This letter can be used by a 'key worker' to outline to a school why their child(ren) should be permitted to continue to attend school despite wider closures due to coronavirus restrictions. Free Coronavirus COVID … If a diagnosis other than COVID -19 is made, criteria for return to work should be based on that diagnosis. The letter also outlines the dates of the period of non-work and has options to explain the payment employees can expect to receive during this time. COVID-19 Response—Return-to-Work Considerations for Employers BACKGROUND On April 16, 2020, the White House issued “Opening Up America Again,” a set of federal guidelines for reopening the U.S. economy with a three-phase, state-by-state approach (the “White House Guidance”). This letter informs staff that they can take annual leave whilst on furlough and outlines that they will be paid in full for this time. - this policy has been updated with additional information in light of the 2020 coronavirus outbreak. This letter outlines that it has been necessary to extend a period of homeworking despite the workplace starting to reopen following the UK lockdown provisions. Easily Editable & Printable. COVID-19 Letter Templates (35) COVID-19 Poster (22) COVID-19 Social Media (31) COVID-19 Unemployment (13) File Formats. The letter shall state if employees shall return to coming into their usual place of work or if they should carry out their duties from their own homes. This letter confirms to an employee that their disciplinary procedure will be suspended while they are on furlough. Organisations who have already agreed participation now need to send this letter to seek agreement to it under the revised monthly cap. It also confirms the payment arrangements that apply under the JRS. Professionally Made, Easily Editable Templates to Get your Work Done Faster & Smarter. What employees are entitled to may be confusing. Frequently touched surfaces should always be cleaned. This document should be distributed to all staff before they commence a period of homeworking. If you need the letters in a different format, or you cannot download them, email digital@acas.org.uk. Already have a CIPD|HR-inform account? Note - this letter was last updated on 5 January 2021. This period of furlough will not be their first and assumes that they have been furloughed before, then brought back to work, and are now to be furloughed again. This letter should only be used if the business has been required to close due to coronavirus restrictions. This letter should be distributed to staff when the business is in a position to ask them to return to the workplace and they have concerns about doing so. It includes information on self-isolation and what employees should do if they feel they have been exposed to or contracted Covid-19, alongside situations where employees may be sent home. This policy and procedure outlines the employer's responsibility to protect employees from risk of infectious disease in the workplace, and procedures it will follow to fulfil this responsibility. It should be clearly considered and confirmed by the company that there is no other option available for that employee other for them to come into the workplace. Use this letter to let employees know that there will be a period of lay-off or short-time working and what the implications for employees. For arranging a disciplinary hearing that could lead to a warning or dismissal. This letter reminds employees of their responsibility to assist the Company in preventing the spread of infectious procedures. Employer responses: Forms and example letters. This template contains a completed example and can be edited for the specific needs of an organisation. However, in limited cases, a healthcare provider may recommend using a test-based strategy to determine if someone with confirmed COVID-19 can be released from isolation. This letter can be used to withdraw a job offer because of the impact of coronavirus. Families First Coronavirus Response Act Request Form. This section provides model documents for employers to use in response to the 2020 coronavirus outbreak. Under the American’s with Disabilities Act, employers are permitted to require a doctor’s note from your employees external icon to verify that they are healthy and able to return to work. This letter should be used where an employee was on furlough running up to the end of October 2020 where it was envisaged that furlough would end on 31 October 2020 because that is when the Scheme was meant to close. This letter is for use to access the ‘original’ Job Support Scheme following a discussion with employees over use of the scheme. Please do not include any personal details, for example email address or phone number. If there is a contractual right to extend, delete the relevant section in the letter and the inclusion of space to sign and date the letter. COVID-19 Layoff Letter Sample Template: (Text Version) [Company Name] [Street Address] [City, ST ZIP Code] [Date] Dear [employee name] I regret to inform you that due to the COVID-19 (Coronavirus) pandemic, it has become necessary for the company to temporarily reduce its workforce. An example workplace policy for bereavement. This letter can be used where the employer has no work to offer the employee during the notice period and decides to implement a period of lay off until the termination date. It should be used only after the employer has discussed the continuation of flexible furlough with the employee. Example letters to offer a job to a successful candidate and a pre-employment checklist for HR managers. Organisations who have already agreed participation now need to send this letter to seek agreement under the revised terms. It outlines that the employee can instead be placed on furlough. From 1 December 2020, claims cannot be made to the Job Retention Scheme for employees who are serving a statutory or contractual notice period. This letter can be given to employees who are still to attend the workplace in accordance with the Regulations accompanying the national restrictions in England announced by the Prime Minister on 4 January 2021. This letter is to inform an employee of the new time and place of a disciplinary hearing that was postponed by the company due to the Covid-19 outbreak. This letter should be used only after employers have discussed flexible furlough with the employee. Note - this letter was last updated on 10 November 2020 to coincide with the extended furlough scheme. This policy outlines procedure for letting staff work from multiple locations, such as from home. No credit card required. Guidance for Employers and Workers . Download Coronavirus (COVID-19) information for employers as Word - 144 KB, 5 pages We aim to provide documents in an accessible format. In the face of the COVID-19, the Labor & Workforce Development Agency (LWDA) wants to keep workers, employers, co-workers, and families safe. Coronavirus Return To Work Letter Template For Employers As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. It outlines that office working will continue, why homeworking was not efficient last time and any additional steps taken to keep the workplace COVID-secure. To set your criteria for a potential employee when recruiting. Letter to staff who refuse to return to work due to COVID-19 concerns, Letter to require employee to take annual leave during furlough, Letter to confirm garden leave for employee on notice, Letter to agree to Job Support Scheme (Open) under revised Scheme pay arrangements, Letter to send to employee unwilling/reluctant to return to workplace, Letter to agree to Job Support Scheme (Closed), Letter to recall employee to workplace due to easing or lifting of lockdown, Letter informing employees that they can take annual leave during furlough, Letter to agree to Job Support Scheme (Closed) under revised Scheme arrangements, Letter of eligibility that employee cannot work from home, Letter to agree to both JRS furlough and Job Support Scheme (Closed), Policy on controlling the risks of infectious diseases in the workplace. Responding to COVID-19 in the Workplace for Employers September 18, 2020 Released June 16, 2020 • Revised on September 18, 2020 to: (1) require all employers to notify local health departments when they meet the reporting threshold of three or more cases of COVID-19 in their workplace within a two-week period. This letter confirms to an employee who the company has not been able to offer any work to since 31 October 2020 that their furlough has continued. Employers should have a risk assessment conducted in the … Templates for the written terms of an employment contract ('written statement'). This letter should be sent to employees who had already agreed to be placed into the Job Support Scheme from 1 November 2020 and the employer wishes to put the employee on full furlough. This letter outlines to employees steps that the organisation is taking to work against the spread of the coronavirus. This letter should be used only after employers have discussed the change with the employee. Work from home requests: If you are feeling ill, but you are able to work, you can request to work from home. But in the absence of COVID-19 symptoms, parents and employees should be trusted to determine when they are well and can safely return to childcare, school or work. We're still building this section of the website. This letter is for use when an organisation has already agreed participation in the Job Support Scheme (Open) with an employee under the now scrapped minimum hours and pay arrangement and now needs to agree participation under the revised Scheme rules. Available in A4 & US Sizes. This document creates a letter which can be issued to employees to inform them that they should return to work during the 2019 Coronavirus Pandemic/COVID-19. We will continue to publish this content in case the scheme is re-introduced, however at such point we expect the government to clarify if there will be any amends to it. Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx 61.85 KB. Employment contracts; Job applications and hiring; Pay and wages; Working hours; Redundancy ; Informing and consulting employees; Holiday, sickness and leave. Example policy including how flexible working requests are handled. For starting, extending or ending 'furlough' (an agreement to stop work temporarily during coronavirus). For employers and employees to use when setting up working from home. Note - some of these documents overlap with other areas of the site. It also reaffirms that this is a temporary measure and that whilst the Company will aim to be accommodating, it should not be seen as a permanent solution to situations involving dependants such as the 2020 coronavirus school closures. If you have a question about your individual circumstances, call our helpline on 0300 123 1100. This form can be used in to assist management in supporting staff who have been away from work as a result of the UK lockdown. Employees are expected to notify their supervisor immediately if they are unable to work. to cease work in order for the employer to furlough them under the extended JRS. Note - this letter was updated on 21 July 2020 to include an optional clause on why the company does not believe homeworking is sustainable. Download There have been reports of workers in the food supply chain (including feed) being stopped by police when travelling for work purposes. Welcome Back Letter (COVID-19 Return to Work) A sample welcome back letter to offer your clients so employees can adjust to changes within the office. Note: The Job Support Scheme has been postponed indefinitely due to the introduction of new national lockdown restrictions in England and the extension of the Job Retention (furlough) Scheme. It has been reduced to £2,083.33 per month. Note - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. Use this policy to set out the organisation's emergency plans. To complete before employing a successful job applicant. Main navigation Advice. It permits both full furlough and flexible furlough. This letter should be used only after employers have discussed the change with the employee. This checklist outlines key steps that should be taken when managing the return of staff to work following the UK lockdown. part time work combined with furlough. This policy outlines steps that the company will take to respond to a coronavirus outbreak and expectations placed upon employees to try and minimise potential implications of its spreading. If you have a positive COVID-19 diagnosis, you can return to the office only after you’ve fully recovered, with a doctor’s note confirming your recovery. Our free Return to Work Letter Form lets you quickly generate professional return to work letters to send to your employer. General practice Primary care Example homeworking policy for employers to adapt. This letter provides an option for employees to agree to be furloughed under the Job Retention Scheme until the end of October, alongside being placed on the Job Support Scheme from 1 November onwards. It also confirms the payment arrangements that apply under the JRS. It will now operate on the basis of a minimum 20% working hours paid by the employer; 5% of unworked hours paid by the employer to a maximum of £125 per month and a Government contribution of 61.67% of unworked hours to a maximum of £1,541.75 per month. Templated Letter to Essential Employees. This letter outlines that an employee is considered to be on time off for dependants and provides options to be sent either during the time off or after they have returned to work. This letter tells an applicant of all social distancing measures that have been put in place to ensure the safety of everyone concerned whilst they are being interviewed, including whether it should be done remotely. Employers can use their coronavirus specific risk assessments to assist in their decision-making process, considering the factors referred to above, including the feasibility of implementing social distancing and local outbreaks (if any). Employees who travel are encouraged to check out travel advisories from the CDC website and follow the recommendation for each country. (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide). If there is no contractual right to extend the probationary period, it is advisable to obtain the employee’s agreement to the extension, and the letter includes an option for this. This letter can be sent to employees to ask them to agree to withdraw their redundancy so they can continue to be employed. This policy covers preparation for an outbreak, dealing with infected employees, dealing with work activities, working, communication and additional advice. The Job Retention Scheme was originally intended to close on 31 October 2020, however, it has been extended to run throughout November. The “new normal” will be different to what came before, and employees will understandably have lots of … This letter can be used to deny a request to be placed on furlough by an employee as there is no reduction in work. Select the statement you most agree with: Supporting mental health in the workplace, Dealing with a problem raised by an employee, Checklist for setting up working from home, Example discipline and grievance procedures, Equality, diversity and inclusion policy template, Please tell us why the information did not help, I cannot find the information I'm looking for. It is unlikely that the employee will withhold agreement if to do so may result in their dismissal. As per guidance published on 22 October, the Scheme will no longer operate with a £2,100 monthly Government grant cap. This policy covers the fire procedure, bomb threat procedures, evacuation procedures, and a business continuity management plan. It also outlines circumstances in which the remaining 1.6 weeks of statutory leave, alongside any contractual leave, may also be carried over. Accordingly, employers will be able to obtain a higher wage grant. furlough and claiming from the JRS are not inextricably linked, or unless the employer undertakes a separate agreement to furlough the employee on payment terms to be agreed, the employee can no longer remain on furlough. Example letters to confirm a disciplinary appeal meeting and to give an appeal outcome. The FFRCA request form for your clients to easily access the benefits they need. Form 2 – Notice about entitlement to parental leave [DOCX 22KB] Notice It should only be used in line with current government coronavirus guidelines surrounding coming into the workplace in the company's specific sector; as of December 2020, this remains to work from home if you can across the UK. To tell an employee they're under investigation or to invite them to an investigation meeting. ; Keep these items on hand when returning to work: a mask, tissues, and hand sanitizer with at least 60% alcohol, if possible. Accordingly, employers will be able to obtain a higher wage grant. This policy includes information on applying for homeworking, trial periods, training, management supervision, care and security, and the equipment that will be provided by the company. Templates last … Coronavirus Memo To Employees. Sign up in 30 seconds. It outlines that a temporary period of homeworking is to be re-established and the arrangements surrounding this. Letter to an employee explaining the right to take time off for dependants in light of the 2020 coronavirus outbreak, Letter to amend start/finish times due to shift staggering, Letter to agree to extend furlough and agree to the Job Support Scheme (Closed), Letter confirming a period of time off for dependants, Letter rescheduling a disciplinary hearing due to Covid-19, Letter confirming office working will continue, Letter to extend probationary period due to coronavirus, Letter to agree flexible furlough (November 2020 onwards) when JSS agreed, Letter to employees setting out position on absence and pay due to Coronavirus, Letter advising that a temporary period of homeworking is to continue, Letter advising on temporary homeworking arrangement due to further govt measures, Letter to suspend disciplinary procedures due to furlough, Letter to place employee on full furlough (November 2020 onwards) after JSS agreed, Letter seeking agreement to lay-off or short-time working where no contractual right exists, Letter confirming carry over of annual leave into the next leave year, Letter from ‘key worker’ to school asking for their children to be permitted ongoing education, Letter to agree to the Job Support Scheme (Open), Letter to place shielding employee on furlough, Letter to confirm full furlough will continue from November 2020, Letter confirming a period of lay-off or short-time working, Letter inviting an applicant to an interview with COVID-19 social distancing measures in place, Letter for key worker to produce when asked for reason for travel, Letter to agree flexible furlough (November 2020 onwards), Letter to place employee on further period of furlough, Letter to confirm flexible furlough will continue from November 2020, Letter informing staff that the workplace is to reopen and safety provisions in place, Letter to place employee on full furlough (November 2020 onwards), Letter to respond to annual leave request during furlough, Letter to place employee on lay off during notice period, Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases. Get instant access to 3 free resources of your choice. This letter can be sent to employees who have been placed on a high risk category and have been told to self-isolate. They are more favourable to the employee than those under the Job Support Scheme i.e. If you return to work, continue to protect yourself by practicing everyday preventive actions. - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. Note that the sender will need to fill in some specifics based on how their venture wants to handle a range of elements, including office visitors, travel, flexible scheduling, remote work, etc. Coronavirus (COVID-19): latest advice for employers and employees. This contract clause can be inserted into a contract to outline how lay-off and short-time working will apply to their employment, including notice periods and payment during these periods. Quickly Customize. It provides two options to cover circumstances where the details of the part-time hours are known; and also where they are not known at this point but will be notified to in advance to the employee. It outlines eligibility criteria alongside the specific procedure that should be followed to make this request. Microsoft Word; Google Docs; Adobe PhotoShop; Adobe Illustrator ; Home; COVID-19 Templates; 37+ COVID-19 Templates . It permits both full furlough and flexible furlough. The letter should also only be sent when the employee's individual circumstances have been considered. This letter can be used to inform a shielding employee that the company will be designating them as a furloughed worker in line with the government’s Job Retention Scheme which has now been extended until the end of March 2021. We will continue to publish this content in case the scheme is re-introduced, however at such point we expect the government to clarify if there will be any amends to it. However, the extension of the Scheme means that the employee is now able to stay on furlough. File. The letter confirms the period of time of the lay-off or short-time working and has options to explain the payment employees will receive during this time. The Job Retention Scheme (JRS) was originally intended to close on 31 October 2020 and be replaced by the Job Support Scheme, however, the JRS has been extended to run throughout November. They can produce it as evidence if questioned on why they are travelling. Steps to follow when inducting new staff. Unless the original furlough agreement allows for furlough to continue even when the employer is not claiming from the JRS i.e. Letter to employees setting out position on absence and pay due to Coronavirus. We cannot respond to questions sent through this form. Emergency protocol business continuity policy, Temporary homeworking policy during coronavirus emergency, COVID-19 general workplace safety risk assessment, Record of returning to the workplace after lockdown, Returning to work after lockdown checklist, Lay-off and short-time working contract clause, Trusted by over 2000 HR specialists around the United Kingdom, Marriage and civil partnership discrimination, Information and consultation on collective redundancies, Information and consultation on health safety, Right to time off for those with dependants, R (Pathan) v Secretary of State for Home Department - Immigration sponsorship, Tai Tarian Ltd v Howell Wyn Christie - Unfair dismissal: reasonable response, Miah v Axis Security - Employment tribunal: claim time limits, NUPFC v Certification Officer - Trade Union recognition: foster carers, Bannerman v Euroscot Engineering Ltd - Employment status: control, All Answers Ltd v Wain & Radulovska - Proving disability, Family friendly and flexible working rights, CC of Leicestershire Police v Hextall – Indirect sex discrimination: Shared parental leave, Forde v Flextronics International - Fair capability dismissal, HMRC v Ant Marketing Ltd - Minimum wage: deductions from wages, Francis–McGann v West Atlantic UK Ltd – Employment references, Letter to an employee explaining the right to take time off for dependants in light of the 2020 coronavirus outbreak.docx, Letter to amend start and finish times due to shift staggering.docx, Letter to agree to extend furlough and agree to the Job Support Scheme (Closed)_0.docx, Letter confirming a period of time off for dependants.docx, Letter rescheduling a disciplinary hearing due to Covid-19.docx, Letter confirming office working will continue.docx, Letter to extend probationary period due to coronavirus.docx, Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx, Letter to employees setting out position on absence and pay etc due to Coronavirus_2.docx, Letter advising that a temporary period of homeworking is to continue.docx, Letter advising on temporary homeworking arrangement due to further govt measures.docx, Letter to suspend disciplinary procedure due to furlough.docx, Letter to place employee on full furlough (November 2020 onwards) after JSS agreed.docx, Letter seeking agreement to lay off or short time working where no contractual right exists.docx, Letter confirming carry over of annual leave into the next leave year.docx, Letter from ‘key worker’ to school asking for their children to be permitted ongoing education.docx, Letter to agree to the Job Support Scheme (Open)_0.docx, Letter to place shielding employee on furlough.docx, Letter to confirm full furlough will continue from November 2020.docx, Letter confirming a period of lay off or short time working.docx, Letter inviting an applicant to an interview with Covid-19 social distancing measures in place_1.docx, Letter for key worker to produce when asked for reason for travel.docx, Letter to agree flexible furlough (November 2020 onwards).docx, Letter to place employee on further period of furlough.docx, Letter to confirm flexible furlough will continue from November 2020.docx, Letter informing staff that the workplace is to reopen and safety provisions in place.docx, Letter to place employee on full furlough (November 2020 onwards).docx, Letter to respond to annual leave request during furlough.docx, Letter to place employee on lay off during notice period_0.docx, Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases.docx, Letter to staff who refuse to return to work due to Covid-19 concerns.docx, Letter to require employee to take annual leave during furlough.docx, Letter to confirm garden leave for employee on notice.docx, Letter to advise employees to shield_1.docx, Letter to agree to Job Support Scheme (Open) under revised Scheme pay arrangements.docx, Letter to send to employee unwilling or reluctant to return to workplace.docx, Letter to agree to Job Support Scheme (Closed)_0.docx, Letter to recall employee to the workplace due to easing or lifting of lockdown.docx, Letter informing employees that they can take annual leave during furlough.docx, Letter to extend a period of furlough.docx, Letter to agree to Job Support Scheme (Closed) under revised Scheme pay arrangements.docx, Letter of eligibility that employee cannot work from home.docx, Letter to agree to both JRS furlough and Job Support Scheme (Closed).docx, Placing staff on agile working policy_1.docx, Policy on controlling the risks of infectious diseases in the workplace.docx, Emergency protocol business continuity plan_0.docx, Temporary Homeworking Policy during Coronavirus emergency.docx, Covid-19 general workplace safety risk assessment — completed example.docx, Record of returning to the workplace after lockdown conversation_1.docx, Returning to work after lockdown checklist.docx, Contract clause on lay-off and short-time working.docx. 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